Accounts & Admin Executive
Bengaluru,
KA,
India
Company: Thumb360 Digital and Consulting Services Private Limited
Location: Hebbal, Bengaluru, Karnataka
Employment Type: Full-Time | 6 days a week
About Thumb360
Thumb360 is a fast-growing digital marketing and consulting firm founded in 2020. We partner with businesses—especially SMEs—to deliver brand development, digital transformation, and high-impact marketing solutions.
Our Brands:
- Thumb360 – full-stack digital growth agency
- TeraStay – hospitality growth partner for hotels, resorts, and homestays
- TeraXP – corporate and experiential event management
We are a young, ambitious team headquartered in Hebbal, Bangalore, and we take pride in owning projects from strategy to execution while delivering measurable results.
Role Overview
We are looking for a dedicated Accounts & Admin Executive to take ownership of Thumb360’s internal financial records, client payment follow-ups, and day-to-day office administration. This role is ideal for a B.Com graduate (fresher or up to 1 year of experience) who is organised, numbers-savvy, and proactive.
You will be responsible for ensuring timely payments from clients, maintaining clean account books, supporting tax documentation, and keeping the office running smoothly. This is a full-time, in-office role with a 6-day work week.
Key Responsibilities
Account Management (Thumb360’s internal accounts)
Client Invoicing & Payment Follow-up
- Generate and send invoices to clients as per project milestones.
- Track due dates and proactively follow up with clients via calls, WhatsApp, and email for pending payments.
- Maintain a payment tracker and update management on collection status.
Client Invoicing & Payment Follow-up
- Generate and send invoices to clients as per project milestones.
- Track due dates and proactively follow up with clients via calls, WhatsApp, and email for pending payments.
- Maintain a payment tracker and update management on collection status.
Payment Reconciliation
- Match incoming payments against invoices and record them in the accounting system (Excel or Tally).
Reconcile bank statements with company records on a weekly/monthly basis.
Record day-to-day expenses (petty cash, vendor bills, reimbursements).
Process payments to vendors and contractors after due approvals.
Office Administration
- Manage office supplies (stationery, pantry, printing) and coordinate with vendors.
- Maintain employee attendance, leave records, and assist in onboarding documentation.
- Handle incoming/outgoing couriers, calls, and general clerical tasks.
- Support team with filing, scanning, and organizing company documents.
Qualifications
- • B.Com degree (completed – freshers are welcome).
- • Basic understanding of accounting – invoicing, receivables, reconciliations.
- • Proficiency in MS Excel (creating sheets, using basic formulas, tracking data).
Skills
- • Good communication skills – able to follow up on payments politely but firmly.
- • Comfortable working from office 6 days a week.
- • Organized, detail-oriented, and trustworthy with financial data.
Good to Have
- • Up to 1 year of experience in accounts receivable or office administration.
- • Familiarity with Tally, Zoho Books, Odoo or any accounting software.
- • Experience with email drafting and basic record keeping.
What We Offer
- Direct responsibility for Thumb360’s internal accounts – learn real-world finance operations.
- Mentorship from senior management and external CA.
- A supportive, transparent work environment in a growing agency.
- Competitive stipend/salary based on qualification.
- Opportunity to convert into a permanent, full-time role with growth.